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Introducing Webinars in Microsoft Teams: Easy, professional webinars to engage customers

Over the last year, we have found new ways to create engaging virtual experiences at work. We’ve transformed spaces in our homes to offices, developed new skillsets for remote collaboration, and in some cases, adopted new technology to get work done. I often hear from our customers about the burden of using different tools to accomplish similar tasks at work. This is one of the reasons I’m excited to announce new innovations in Microsoft Teams that give you more ways to use the tool you rely on every day for internal collaboration and meetings, now for webinars and external events. 

Beginning this week, Webinarsand PowerPoint Liveare generally available in Microsoft Teams. Additionally, Presenter mode will begin to roll out later in May. With these capabilities, you have new ways to deliver polished, professional presentations in meetings of all sizes, from small internal meetings to large customer-facing webinars and events—all from a single application. 

What’s even better? You don’t need to purchase a new license or product. These new capabilities are included in many of the Office and Microsoft 365 plans your organization uses today1. There are no hidden costs or charges for overage fees with plans that include these capabilities—period. 

Full-featured webinars for rich customer engagements 

Now you can organize and hold interactive webinars for up to 1,000 attendees with Teams. Use end-to-end webinar support that’s as simple as setting up a Teams meeting—including custom registration pages and attendee emails, rich presentation options, host controls, such as the ability to disable attendee chat and video, and post-event reporting to understand participation and to follow up with attendees. 

Attendee registration page inside of Teams

If you need to reach more than 1,000 attendees, Teams meetings can seamlessly scale to accommodate a 10,000-person view-only broadcast experience. During this time of increased remote work, we’ve expanded the attendee limit to 20,000 through the end of this year. 

Everyone can present like a pro 

With PowerPoint Live and Presenter mode in Microsoft Teams, anyone can deliver more impactful and engaging presentations to show up in a more polished and professional way with your audience. 

By bringing together Microsoft’s rich history with presenter experiences in PowerPoint and the collaboration power of Teams, presenters can feel more confident and capable during online presentations. You can view upcoming slides, notes, meeting chat, and the audience in a single view while presenting. 

PowerPoint slide presenter view shown during a Teams meeting

Meanwhile, attendees can personalize their experience by privately navigating the content at their own pace or using high contrast mode and screen readers to make content accessible. Coming soon, slide translation capabilities allow attendees to select their native language and automatically have slides translated for them—without changing the view for other attendees. 

Slide translation capabilities

Presenter mode empowers presenters to customize how their video feed and content appear to the audience. The first of three options, Standout mode, shows the speaker’s video feed as a silhouette in front of the shared content; Reporter mode shows content as a visual aid above the speaker’s shoulder, similar to a news broadcast; and Side-by-side mode shows presenter’s video feed alongside their content as they present. Standout mode will be available later in May, and Reporter and Side-by-side will roll out shortly after. 

Speaker shown in three layouts view with content

Continue to engage with attendees after your webinar 

A webinar is just one touchpoint in your customer engagement efforts. After the event ends, easily access reporting to bring attendee information into your customer relationship management (CRM) applications for lead management and follow-up. 

And, beginning this month, Microsoft Dynamics 365 Marketing customers can export attendee data directly from Teams to automatically create campaigns and customer journeys for ongoing nurture streams. The Microsoft Teams and Microsoft Dynamics 365 Marketing integration gives webinar hosts more ways to drive engagement, increase conversion, and build loyalty with your attendees. 

Export contacts from Teams to Dynamics 365 Marketing

Not sure how to deliver your next webinar or event? We can help 

Customers like Junior Achievement, Coldwell Banker, and the Consumer Technology Association are using Teams for virtual events—from community building townhalls, to state-of-the-market webinars, to the world’s largest tradeshow. 

We know that technology is just one piece of the solution. Microsoft services like the Live Events Assistance Program help customers set up, manage, and deliver events spanning from townhalls to webinars and everything in between. Microsoft Consulting Services for Virtual Events provide strategy and delivery support for organizations that want to move their large conferences and custom events online. And Microsoft trusted partners provide solutions to envision, develop, integrate, and deliver your virtual event at any size. 

Get started with Webinars in Microsoft Teams today 

Since the new webinar capabilities are already included in many of the Office and Microsoft 365 plans your organization uses today1, there’s no reason to not start using them now. 

Learn more about how to use these new capabilities in Microsoft Teams with this Webinars quick start guide and PowerPoint Live overview

1These new capabilities will be available in Microsoft 365 E3/E5, Microsoft 365 A3/A5, and Microsoft 365 Government G3/G5 plans. Microsoft 365 Business Standard and Microsoft 365 Business Premium plans will include all the features above for up to 300 attendees. And for the rest of 2021, we are offering a promotional period where all Teams users can try the features with their existing subscription. 

Connect people across the entire organization through communities in Microsoft Teams

With a global health crisis compelling so many of us to work remotely, it’s more important than ever for leaders and communications to connect people across teams and organizations. Last November at Ignite, we unveiled the new Yammer, with a beautiful new design that powers community, knowledge-sharing, and employee engagement. The new Yammer includes a fully interactive Yammer app called “Communities” that brings your communities and conversations directly into Microsoft Teams. Put simply, it’s Yammer—in Teams. 

Starting today, this app is available in the Microsoft app store. Here, I’ll go over how your team can use it for company-wide communication, knowledge-sharing, and employee engagement, as well as how to install it and where to find it. By offering the full Yammer experience right inside Teams, we want to help you keep everyone at your organization engaged, informed, and moving forward. Let’s get into it. 

Animated image of the Microsoft Teams app.

The new Yammer app for Teams keeps everyone connected to what’s happening in their communities conversations, share announcements, attend live events, and connect with coworkers just as you would in the Yammer web or mobile apps. 

How to use the new Yammer app 

More than 44 million people are now using Teams every day to get work done. And while many of us spend more time than ever collaborating with our own teams, we also often need to reach beyond our core work groups to chase down information, share experiences and expertise, and voice feedback. 

With the Yammer app in Teams, customers can: 

Communicate broadly 

Leaders and communicators need modern solutions to ensure people have the information they need, wherever they are. The Yammer app enables them to share a poll or question at scale, and instantly notify people of important news by sharing an announcement targeted to the entire organization or specific communities. And the app offers easy visibility into the reach and impact of those communications, too. 

Image of a remote worker community in Microsoft Teams.

Announcements and pinned posts increase visibility for important messages. 

Connect with experts and answers 

The familiar social experiences of Yammer make it easy to discover valuable conversations, ask questions, loop in experts with at-mentions, and mark best answers. 

Image of a remote worker community member asking for resources in Microsoft Teams.

The personalized feed is powered by artificial intelligence (AI) to show conversations and content that are relevant to you. 

Host company-wide events 

Leaders can use live events in Yammer to broadcast company-wide, town hall–style meetings with video, interactive conversation, and Q&A sessions to share vision, drive culture, and engage employees. 

Image of a company meeting in Microsoft Teams.

Users can attend company-wide live events in Yammer in the app. 

How to install it 

Starting today, admins and users can install the Yammer app, named “Communities,” from the Teams App store. Then, it can be pinned to the Teams app bar on the left. IT Admins can choose to deploy and pin the app for all users or particular departments through custom policies. Meanwhile, individual users can install and pin the app themselves using the options in the app bar. 

Image of the Yammer app being searched for in Microsoft Teams.

Install the Yammer app, called “Communities,” from the app store in Microsoft Teams. 

Further questions 

Now, you may have some questions on where this app will be available in Teams and whether it will impact the places you use Yammer today. For instance, you be wondering if the new app will be in Teams for iOS and Android. The answer: not quite yet! But while it’s currently available today for Teams desktop and web clients only, we’ll be bringing it to mobile soon, too. Meanwhile mobile users can enjoy the new Yammer mobile apps today. And you can also continue using Yammer for Windows and Mac and Yammer on the web (currently in preview, due for worldwide release soon). The new “Communities” app is available to all Teams customers today, even if they haven’t used the preview of the new Yammer experience. 

Looking forward 

By bringing Yammer into Teams, we want to make it easier for leaders and communicators to quickly and effectively communicate with their teams and organizations, even when they need to work apart. We’ll continue to create a more seamless Yammer communities experience within Teams, including unifying notifications and search and bringing the Yammer app to Teams mobile. We hope you find them useful as you navigate your organization’s remote work experience. 

4 Tips for working from home with Microsoft Teams

There are many reasons to work remotely and Microsoft Teams is here to help you stay connected with your teammates wherever they are. IT admins, don’t miss Support remote workers using Teams

4 best practices for working from home 

  1. Make the most of meetings 
    • Meetings are about the people in them, not the technology. The most effective meetings have a clear purpose. Use your meeting description to detail what the meeting is for. Learn more about driving great teamwork with our Art of Teamwork materials. 
    • Use chat to share reminders or pre-read documents to your audience before the meeting. 
    • Record the meeting if that’s acceptable in your organization.   
  2. Be inclusive and use your video 
    • When you’ve got robust bandwidth, turn on your video Tip: Use background blur if you don’t want your background to be a distraction. Video really amps up collaboration in meetings (but if you’ve got limited bandwidth, turn off video to maintain high-quality audio). Make sure you know how to join a meeting in Teams before the meeting starts. 
    • Practice inclusion – ask everyone for their input. If someone’s audio is too low, or if their device is causing problems, deal with it at the start of the meeting so that person won’t be excluded. 
    • Don’t forget to keep track of your mute button!  :smile:
  3. Track notes and action items, share frequently used documents 
    • Take notes and share follow-ups in chat. It’s harder to get a casual recap in the hallway when there is no hallway. Use an app like Planner, Asana, or Trello to track tasks. 
    • For something that you usually handle with one meeting and informal, hallway catch-ups, schedule a 15-minute follow-up meeting a few days later. Be sure to include prep work in the meeting invitation. 
    • In channels, create tabs for important files, websites, or dashboards so the content is available to everyone on the team.
  4. Customize your virtual workspace

Whether you’re new to remote work, temporarily working from home, or on an extended leave, Teams is there to help you be productive from anywhere. Learn more in one of our quick online courses or from our help content at https://aka.ms/TeamsHelp. Share your tips below or online with the #TeamsTips hashtag.