How to create an effective BYOD policy
If you want to let your employees use their personal devices for work-related activities, then you should learn how to create a secure and effective bring-your-own-device policy for your business.
Here’s what you need to know to get started on the right foot.
Understand the potential threats of BYOD
You can’t write an effective BYOD policy until you understand the potential threats of letting employees use their smartphones for work. Some of the biggest security threats of BYOD include:
- Malicious websites and apps that compromise your network security
- Lost devices that give unauthorized users access to sensitive information like email contacts, phone numbers, contracts and any data stored on your company’s network and apps
- Employees who don’t understand the importance of keeping personal information separate from work data and apps
- Jailbroken (rooted) smartphones that no longer include the manufacturer’s security features
Since BYOD can put your business’s security at risk, it’s not a bad idea to have a professional perform a security risk assessment that will uncover your current vulnerabilities.
Know the benefits of BYOD
Now that you know the potential threats of BYOD, you might wonder why businesses allow it.
When done correctly, BYOD can offer your business several benefits. A lot of companies feel that the benefits outweigh the risks. Besides, they know that creating an effective BYOD policy will mitigate some of those risks.
Benefits that you can expect from adopting a good BYOD policy include:
- Increased productivity
- Saving money by transferring the cost of mobile devices to your employees
- Making remote work days possible, which will appeal to younger Millennial workers who prefer flexible schedules
Related: What’s an IP phone and why is it amazing for business operations?
How to craft an effective, secure BYOD policy
If you decide that you want to take advantage of BYOD’s benefits, then you will need to write a BYOD policy that protects your security, business and employees. Follow these four tips to make your BYOD as effective as possible.
1. Use straightforward language
People can only follow policies that they understand. Use straightforward language and avoid technical jargon so your employees will know how to follow your BYOD policies.
2. Authorize certain apps for business use
BYOD can make it easier for employees to use shadow IT, such as apps that you haven’t authorized. Unauthorized apps could contain vulnerabilities that give hackers access to your network. Choose cloud services that your employees can use, and ask them to avoid apps that haven’t been reviewed.
Related: 4 solid file sharing options for SMBs
3. Require anti-malware software
If your employees are going to connect to your network, then you need to make sure they use devices with reliable anti-malware software. Choose an option that matches your business needs. If the software costs money, pay for it. You don’t want someone to put your security at risk over a few dollars.
4. Educate your employees
Your BYOD policy should include an educational requirement to make sure your employees know how to use the internet, apps and other tools safely. For instance, they should know the warning signs of a phishing attempt and how to spot a fake website.
BYOD comes with a lot of benefits, but you have to take some precautions to make sure you keep your business and employees secure. If you need help, reach out to your managed IT services provider. They can review your security standards and help you create effective policies that will offset some of the BYOD policy