Why does your business need a proper backup policy?
Backing up your business information is as crucial as conducting daily business itself. Which is why you need a solid backup strategy.
With a proper backup policy, you can secure all your business data—files, documents, client and customer correspondence, and in-house or remote team communications.
No matter which industry or sector you serve, proper backup is pivotal. Data loss can seriously cripple a business of any size. A good backup strategy is the best way to avoid losing essential information due to systems failures, security breaches or plain old human error.
What can a network backup do for my company?
There are several benefits of having a backup policy for your business.
- Any kind of data loss incident hurts. But when all your business data is backed up, you can bounce back quickly.
- Data backups tend to lessen the impact and length of downtime. The less downtime you experience, the more you can get done . . . and the more profitable you are.
- Backups often save you and your staff from duplicate work. Even if it’s easy to rebuild that report, do you really want to waste the time?
- You’ll be prepared if you ever have to work through an audit or even annually when you complete your business tax preparations.
Ultimately, a well-developed backup strategy serves to protect your business by protecting your company data. That impacts your organizational efficiency, your cybersecurity and even your reputation.
Granted, the best case scenario is to never actually need your data backup. But the moment you need it, you’ll be so glad it’s there.
Related: How big data is changing the game for backup and recovery
How important are backups for my new business?
Occasionally, new SMB owners feel the need for backup isn’t as pressing. After all, there’s not as much data. A backup strategy can feel like something you can take care of later.
We strongly advise against waiting.
Network backups are of paramount importance. It’s far better to backup all your company data from the very beginning.
And if your SMB has been around awhile, it’s just as important to stay on top of backups. Don’t make the mistake of thinking that just because you haven’t needed a backup yet, you won’t need one in the future.
All about human error
Network backup plays an instrumental role in reducing human error. Think about it. How many times have you, yourself, accidentally deleted the wrong thing? Now imagine the potential for impact if the same thing happened at the network level.
Human error is a real factor. It will be for the foreseeable future. Data backups are perhaps the best way to insulate your company from the risks of human error.
Automated the process
Automation is big in the IT industry for good reason. Automation makes repetitive tasks easy, routine and consistent. It’s perfect for backup.
As you work with your managed IT services provider to set up your custom backup strategy, make sure the process is automatic. Manually saving all network files to an additional hard drive is not a thorough backup process.
Automatically backing up all files to a secure cloud server, on the other hand, is.
A word about the cloud
The cloud is a convenient location for network backups—if it’s a good fit for your business. Be sure to think through this from all possible angles. You’ll need to take the following into account:
- The level of security provided by your cloud vendor. This is a good thing to think about for all cloud solutions—backup and otherwise.
- Any regulatory requirements for your industry. If your cloud provider doesn’t meet your industry’s compliance guidelines for security, for example, then the cloud may not be an option.
- How quickly do you need to be able to access backups? Cloud backups typically take a little longer to access than local backups.
- Scalability options with your cloud vendor. If your company grows, can you easily add space?
If cloud backups aren’t an option for your business, you can back up everything locally. In some cases, this is actually preferable. We recommend a thorough, strategic conversation with an IT consultant if you’re not entirely sure which is the best fit for you.